CWG Terms of Reference PDF

What is a Collections Working Group (CWG)?

The Collections Working Group (CWG) will use the knowledge and experience of Goulbourn Museum staff, the Directors of the Corporation, and community stakeholders to approve accessions to and deaccessions from the artefact and working collections. The CWG aims to include individuals who have lived experience with communities that have been historically underrepresented in cultural institutions in the Museum’s collections development process. The CWG will determine the historic significance of an object and the Museum’s ability to care for, interpret and display the object(s) within the context of Goulbourn Museum’s Collection Development Policy. Objects approved for accession will be maintained by Goulbourn Museum, adhering to appropriate collections standards. Objects approved for deaccession will be disposed of by Goulbourn Museum, adhering to appropriate collections standards and the Museum’s Deaccession Procedure. The CWG will assist the Group’s Chairperson with the navigation of complex concerns including but not limited to perceived conflicts of interest, object(s) with significant conservation requirements, items with other sensitive issues associated with acquisition (e.g. cultural sensitivity) and deaccessioning.

Volunteers will include:

● Individuals who have lived experience with communities that have been historically underrepresented in cultural institutions (for ex. Indigenous communities, people of colour, persons with disabilities, etc.)

● Those with an interest in advancing collections development

● Those with a connection to culture, individuals, or locations relevant to the area of the former Goulbourn Township before, during, and after its incorporation

The Museum will fill a maximum of 20 volunteer spaces in a “CWG Volunteer List.” A maximum of three members of the of the Directors of the Corporation will represent the “CWG Directors List.” Volunteers will be contacted with the details of each CWG meeting a minimum of two weeks in advance of the date. The first four volunteers from the “CWG Volunteer List” and the first Director who express interest in participating will represent the perspective of the community and Directors of the Corporation on the CWG. The Goulbourn Museum’s most senior collections staff member or delegate will serve as the Chairperson and shall report to the Museum Manager or most senior staff.

Meetings

Meetings of the CWG will be held either in person at the Goulbourn Museum or online using the Museum’s subscription to video conferencing software. Meeting frequency will be determined by the quantity of potential donations and/or deaccessions requiring decisions of the CWG. Meetings will be scheduled to accommodate availability of different members of the CWG Volunteer List, CWG Directors List, and staff. Meetings will be capped at 90 minutes in duration.

Term Limits

Volunteers shall be selected based on interest in advancing collections development at Goulbourn Museum, their volunteer application, and interview process. Members of the CWG Volunteer List will be invited to reapply to the CWG after a period of two years. Directors of the Corporation will be invited by the Museum’s Manager or delegate to participate in the CWG Directors List. The CWG Directors List will be evaluated annually by the Museum’s Manager or delegate. A CWG member may resign by providing written notice to the Group’s Chairperson. The resignation takes effect when the notice is given unless a later date is specified in the notice. The Group’s Chairperson can recommend the removal of a CWG member; the Manager or most senior staff will make the final decision.

How can I get involved?

To get involved or for more information please contact us at info@goulbournmuseum.ca